Moving Office? Consider Your ICT Needs Before You Move

Published on Tuesday, 11 April 2023 at 2:59:46 PM

Remote working has become quite normal, but more and more we’re seeing businesses coming back to work in an office environment. Many have taken the opportunity to assess the set up of their office environment and look at things like seating arrangements, office equipment and general office atmosphere. Some have even moved locations to help create a more welcoming space for their employees, boost employee morale, and increase productivity. Moving into a new office building can be an exciting time for any business. However, the process of moving can also be overwhelming, particularly when it comes to setting up your information and communications technology (ICT) infrastructure.

Here are the top 10 ICT considerations a business needs to organise before moving into a new office building.

Internet Connection

A stable and reliable internet connection is vital for businesses. It’s essential to choose a provider that offers enough bandwidth to support all your IT requirements. Consider the type of internet connection you need, and whether you require a static IP address.

Network Infrastructure

You’ll need to evaluate the network infrastructure in your new office building. Assess whether the existing cabling and network infrastructure is fit-for-purpose or needs upgrading. Also, evaluate whether you need to invest in wireless networking solutions, and how it will be optimised for accessibility and security.

Phone System

A working phone system is essential for any business. Evaluate your existing phone system and decide whether it’s necessary to purchase new equipment or switch to a new provider with better coverage and functionality. VoIP (Voice over Internet Protocol) phone systems are becoming increasingly common and can help save money on call costs.

Email and Other Communications Systems

Email remains one of the most critical communication tools for businesses. Make sure your email system can be accessed properly from the new building. Also, consider other communication systems like instant messaging and video conferencing, and their related hardware requirements which help to increase collaboration and productivity.

Backup and Disaster Recovery Plan

No matter how careful we are, disasters can happen anytime. This can cause temporary disruption in business operations. Therefore, it's essential to have a sound backup and disaster recovery plan in place before you move into a new office building.

Security Systems

The security of your new office building needs to be evaluated with consideration given to how you set up your Wi-Fi network, which must be secured with strong passwords, firewalls, and encryption and guest access controlled and monitored. Also how you will manage Physical Access Control: will you secure the physical access to the building with key cards, biometric authentication, or a combination of different measures?

Software and Applications

Even though you've moved into a new office, the business still requires software and applications to function properly. Ensure all your software and applications are up-to-date, and that all necessary licenses are in place.

IT Support

Having technical support on hand is vital in ensuring an effective IT system. Consider outsourcing your IT support to a third-party provider, who will offer ongoing support to your employees.

Data Management

Apart from having a backup and disaster recovery plan, it's essential to manage data effectively. Evaluate the data that must be transferred, and ensure it's done safely.

Staff Training

Finally, and perhaps crucially, ensure that all employees are familiar with the new IT infrastructure in the office building and have and understanding of the security measures.

Where to start?

Moving into a new office building provides an opportunity to enhance your business's IT infrastructure. By organising your ICT needs beforehand, you can reduce disruption, maintain productivity and business continuity, and provide a better working environment for your employees. Set your new office up for success, speak to one of the team at Integrated ICT to assist you with all your technical needs for your office move. Call 6374 8200, email or complete an online form.

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